This Hosting Support Contract (The Hosting Support Agreement), describes the terms and conditions that will govern the hosting relationship between the client and the supplier outlined in the corresponding Hosting Proposal.
The client depends on Hosting equipment, software and/or services, together: ‘the Hosting Support System’, that is maintained and supported by the supplier.
This Hosting Support Agreement sets out how the supplier will provide products and services for the Hosting Support System. It describes for which items the supplier will provide support, what activities it will perform, and how the client can expect problems, and changes, with the Hosting Support System to be handled.
Hosting services are provided on a yearly basis and the client will be invoiced yearly on the date that this agreement is signed for services to be received. Each year this hosting agreement will be automatically renewed if no changes have been made. Each billing cycle is considered a renewal of the current version of this hosting support agreement and the agreement can be reviewed by both the supplier and the client. Should needs or requirements change, the supplier and the client can review or renegotiate this agreement at any time. A new agreement will be provided if changes are made to any of the details of this agreement.
Should no payment be made within 30 days of the supplier’s invoice date, the supplier reserves the right to suspend the client’s access to all equipment, software, and services outlined in the Hosting Proposal until the client pays all outstanding invoices in full or an alternate payment plan is agreed upon between the client and the supplier. If a client takes longer than 60 days to provide payment or alternate payment arrangement, a new agreement, which may include additional fees and/or conditions, may be required.
This agreement begins on the date that it is signed and terminates when a cancellation agreement has been signed by the client. The client must provide at least two weeks notice before cancellation and the cancellation date must be more than one week before the end of a billing cycle. Upon the supplier receiving a cancellation request the client will be sent a cancellation agreement from the supplier which must be signed to officially cancel the service. We do this as a form of confirmation so that the agreement is only terminated intentionally.
The supplier reserves the right to cancel this agreement at any time for any of the following reasons but is also subject to the supplier's discretion. The following are reasons for a termination of services:
Prices are subject to change with a minimum of 60 days notice provided to the client.
This agreement covers the equipment rental, software and services listed in the corresponding Hosting Proposal. This list may be updated at any time, with agreement from both the client and the supplier and a new Hosting Proposal signed.
The client Will:
The supplier will maintain and keep hosting systems up to date and ensure 24/7 uptime and support the Hosting Support System by providing quality customer service to the client in the form of a ticketing system and dedicated support phone number to resolve unforeseen issues. The supplier will also:
The supplier will also provide reactive support services to the client. When the client encounters an issue with the Hosting Support System, it should raise this with the supplier.
The supplier will then investigate the problem and respond appropriately.
All support issues should be raised via email to support@firesideagency.ca. If the issue is critical, you may call 705-204-0195 during regular business hours, 8:30 am to 5:30 pm, to escalate your issue. Raising issues in this way enables the supplier to prioritize and handle support items in an efficient and timely manner.
This ensures that the required information about an issue is captured efficiently and that the supplier’s response times are measured fairly.
The client and the supplier will both actively seek to keep up to date any and all web technologies. This includes but is not limited to, updates and version changes to websites, software, features etc..to ensure that both the resources of the client and the supplier are secure.
If a situation arises where equipment or software is outdated, the supplier reserves the right to suspend service(s) until such a time as the software and/or equipment is updated.
Support requests raised by the client will be handled by three tiers of support:
The supplier will attempt to provide the client with uninterrupted service 24/7 and we provide 99.9% Network Uptime, but there will be the rare exception when our servers are inaccessible for reasons including, but not limited to, equipment malfunctions, periodic maintenance, repairs or replacements, or other reasonably unforeseeable causes beyond the control of the supplier. Although it is virtually impossible to guarantee 100% uptime, if server maintenance is required and the server will be offline for any period of time we attempt to do so during the lowest traffic times of day/night for minimal business impact.
The client and supplier may disclose confidential information one to the other to facilitate work under this agreement. Such information, regardless if it is spoken or written through email and or support tickets, shall be safeguarded and not disclosed to third parties by the receiving party. If this clause is broken in any way Fireside reserves the right to seek legal action to the fullest extent of the law.
Shared hosting space may only be used for web files, active email and content of User Websites. Shared hosting space may not be used for storage (whether of media, emails, or other data), including, as offsite storage of electronic files, email or FTP hosts. The supplier reserves the right to review accounts for excessive usage of CPU, disk space and other resources that may be caused by a violation of this agreement. The supplier may terminate access to the Services, apply additional fees, or remove or delete user content for those accounts that excessively tax the server after providing fair warning to the client.
The monthly price for these services is varies depending on the resources and services provided. Fees and services are outlined in the corresponding Hosting Proposal.
This is an all-inclusive charge that covers everything described in this agreement and the corresponding Hosting Proposal.
Additional charges are billed at $85 per hour or as a one time quoted cost for a specified scope of work that is agreed upon by both parties. All prices shown exclude 13% HST.
As this Hosting Support System agreement is written in a spirit of partnership, the supplier will always make the best possible efforts to provide support and rectify problems as needed. However, this agreement only applies to the sections of the Hosting Support System listed above.
This agreement may not apply if:
This agreement does not apply to circumstances that could reasonably be said to be beyond the supplier’s control. For instance: floods, war, acts of God and so on.
This agreement also does not apply if the client fails to pay the agreed suppliers invoices within 60 days of receiving an invoice. When a client is late on a payment a 2% interest fee will be applied after two weeks of not receiving a payment.
Having said all that, the supplier aims to be helpful and accommodating at all times and will do its absolute best to assist the client wherever possible and within the scope of this agreement.
This Hosting Support Contract shall be governed and construed under the laws of the province of Ontario.
By signing and agreeing to your proposal you accept the terms of this agreement.
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